Remotivated LLC ("Remotivated," "we," "us," or "our") is committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.remotivated.com and use our services, including our job board, company directory, and related platforms (collectively, the "Services").
Please read this Privacy Policy carefully. By accessing or using our Services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with our policies and practices, please do not use our Services.
We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Last Updated" date, and the updated version will be effective as soon as it is accessible. We encourage you to review this Privacy Policy periodically.
Questions or concerns? Contact us at hello@remotivated.com.
Table of Contents
- Information We Collect
- How We Use Your Information
- How We Share Your Information
- Our Service Providers
- Cookies and Tracking Technologies
- Social Logins
- Data Retention
- Your Privacy Rights
- International Data Transfers
- Data Security
- Children's Privacy
- Company Information We Display
- Updates to This Policy
- Contact Us
1. Information We Collect
We collect information in several ways: directly from you, automatically when you use our Services, and from third-party sources.
1.1 Information You Provide Directly
Account Registration
When you create an account, we collect:
- Email address
- First and last name
- Account type (job seeker or employer)
Job Seeker Profiles
If you register as a job seeker, we may also collect:
- Job search status (actively looking, casually browsing, or passively open)
- Location preferences
- Saved job listings
- Saved searches and alert preferences
- Professional background information you choose to share
Employer and Company Representative Profiles
If you register as an employer or company representative, we may also collect:
- Company name
- Job title
- Work email address
- LinkedIn profile URL (required for company profile claims)
- Information submitted during the company profile claim and verification process
Newsletter and Communications
When you subscribe to our newsletter or communications, we collect:
- Email address
- First name (optional)
- Communication preferences
- Subscription source (e.g., which page you subscribed from)
Contact and Support
When you contact us or request support, we collect:
- Name and email address
- Phone number (if provided)
- Content of your message or inquiry
Employer Nominations
Employees may nominate their employer for certification or inclusion in our directory, which may include providing contact information for their organization or relevant individuals.
1.2 Information Collected Automatically
When you access or use our Services, we automatically collect certain information:
Usage Data
- Pages and job listings you view
- Jobs you click to apply for (we track clicks to external application pages, including the job details and position in search results)
- Companies you view
- Search queries you perform, including filter selections and search refinements
- Features you interact with, including button clicks, form submissions, and navigation patterns
- Date and time of your visits
- Time spent on pages
- Search session identifiers that link your search interactions within a browsing session
Device and Technical Data
- IP address
- Browser type and version
- Operating system
- Device type and identifiers
- Language preferences
- Referring URLs (how you arrived at our site)
Session Information
- Session identifiers to track your activity across pages during a visit
- This allows us to provide features like maintaining your search filters as you browse
Performance Data
- Page load times and rendering metrics (Core Web Vitals)
- Application responsiveness and interaction timing
- API response times and error rates
- This data helps us ensure our Services are fast and reliable
1.3 Information from Third-Party Sources
Social Login Providers
If you choose to register or log in using a social media account (such as Google or LinkedIn), we receive certain profile information from that provider. This typically includes your name, email address, and profile picture. The specific information depends on the provider and your privacy settings with them.
Publicly Available Company Data
To provide job seekers with comprehensive employer information, we aggregate publicly available data about companies from various sources. See Section 12 for details.
2. How We Use Your Information
We use the information we collect for the following purposes:
2.1 Providing and Improving Our Services
- Creating and managing your account
- Enabling you to save jobs and searches
- Sending job alerts based on your saved search preferences
- Displaying relevant job listings and company information
- Processing company profile claims and verifications
- Responding to your inquiries and support requests
- Analyzing usage patterns to improve our Services
- Developing new features and functionality
2.2 Communications
- Sending transactional emails (account verification, password resets, claim status updates)
- Sending newsletters and marketing communications (with your consent)
- Providing job seeker tips, career resources, and remote work insights
- Notifying you of changes to our Services or policies
You can opt out of marketing communications at any time by clicking the unsubscribe link in any email or contacting us.
2.3 Analytics and Personalization
- Understanding how users interact with our Services
- Measuring the effectiveness of job listings (provided to employers in aggregate form)
- Personalizing your experience based on your preferences and behavior
- Conducting research and analysis to improve our offerings
- Analyzing search patterns to improve search relevance and results
- Monitoring application performance to ensure speed and reliability
- Detecting user interface issues through interaction pattern analysis
2.4 Security and Compliance
- Detecting, preventing, and addressing fraud, abuse, or security issues
- Enforcing our Terms of Service
- Complying with legal obligations
- Protecting our rights and the rights of others
2.5 Newsletter Segmentation
To provide you with relevant content, we may segment our newsletter subscribers based on:
- Account type (job seeker or employer)
- Job search status (if you're a job seeker)
- Topics of interest
- How you subscribed to our communications
This helps us send you content that matches your interests rather than generic messages.
3. How We Share Your Information
We do not sell your personal information. We share your information only in the following circumstances:
3.1 With Your Consent
We may share your information when you have given us explicit consent to do so.
3.2 Service Providers
We share information with third-party service providers who perform services on our behalf, such as hosting, data storage, email delivery, and analytics. These providers are contractually obligated to protect your information and use it only for the purposes we specify. See Section 4 for a list of our key service providers.
3.3 Aggregate and De-Identified Data
We may share aggregated or de-identified information that cannot reasonably be used to identify you. For example, we provide employers with aggregate statistics about how many people viewed or clicked on their job listings, but not individual user identities.
3.4 Business Transfers
If Remotivated is involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any change in ownership or uses of your personal information.
3.5 Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order, subpoena, or government agency request). This includes:
- Complying with legal obligations
- Protecting and defending our rights or property
- Preventing or investigating possible wrongdoing
- Protecting the personal safety of users or the public
- Protecting against legal liability
3.6 With Your Employer (Limited Circumstances)
If you claim a company profile as an employer representative, we verify your association with that company using your work email domain. We do not share individual job seeker data with employers beyond aggregate analytics about job listing performance.
4. Our Service Providers
We use the following categories of service providers to operate our Services:
4.1 Infrastructure and Database
Supabase
- Purpose: Database hosting, user authentication, and file storage
- Data processed: Account information, saved jobs, user preferences, and application data
- Privacy Policy: https://supabase.com/privacy
4.2 Analytics
PostHog
- Purpose: Product analytics, understanding how users interact with our Services
- Data processed: Usage events, session data, feature interactions
- Privacy Policy: https://posthog.com/privacy
4.3 Email Services
Kit (formerly ConvertKit)
- Purpose: Newsletter delivery and email marketing
- Data processed: Email address, name, subscription preferences, engagement data
- Privacy Policy: https://kit.com/privacy
Resend
- Purpose: Transactional email delivery (account notifications, verification emails)
- Data processed: Email address, email content
- Privacy Policy: https://resend.com/legal/privacy-policy
4.4 Company Data Enrichment
To provide comprehensive employer information to job seekers, we use services to gather publicly available company data:
Apollo.io
- Purpose: Company firmographic data (size, industry, location)
- Data processed: Company domain names
- Privacy Policy: https://www.apollo.io/privacy-policy
Apify
- Purpose: Web data extraction from public company pages
- Data processed: Company website URLs
- Privacy Policy: https://apify.com/privacy-policy
BuiltWith
- Purpose: Technology stack identification for companies
- Data processed: Company domain names
- Privacy Policy: https://builtwith.com/privacy
We may also collect publicly available company information from sources such as LinkedIn, Glassdoor, and other business directories to provide job seekers with employer insights.
4.5 Hosting and Infrastructure
Vercel
- Purpose: Website hosting and deployment
- Data processed: Technical request data, IP addresses
- Privacy Policy: https://vercel.com/legal/privacy-policy
5. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to collect and store information about your interactions with our Services.
5.1 Types of Cookies We Use
Essential Cookies
- Required for the Services to function properly
- Include authentication cookies that keep you logged in
- Cannot be disabled without affecting functionality
Analytics Cookies
- Help us understand how visitors interact with our Services
- Collect information about pages visited, time spent, and navigation patterns
- Used to improve our Services
Preference Cookies
- Remember your settings and preferences
- Enhance your experience by personalizing content
5.2 Session Tracking
We use session identifiers to track your activity across pages during a single visit. This enables features like:
- Maintaining your search filters as you browse job listings
- Remembering items in your workflow
- Providing a seamless experience across pages
5.3 Managing Cookies
Most web browsers allow you to control cookies through their settings. You can typically:
- View what cookies are stored on your device
- Delete some or all cookies
- Block cookies entirely or from specific sites
- Set preferences for certain types of cookies
Please note that disabling certain cookies may affect the functionality of our Services.
5.4 Do Not Track
Some browsers include a "Do Not Track" feature. Our analytics provider (PostHog) is configured to respect Do Not Track signals from your browser.
5.5 Browser Storage
In addition to cookies, we use browser storage technologies (localStorage and sessionStorage) to enhance your experience:
Session Storage (cleared when you close your browser)
- Anonymous session identifiers for analytics
- Temporary state for newsletter subscription sync
Local Storage (persists until cleared)
- UI preferences such as dismissed notification banners
This data is stored locally in your browser. Session identifiers are transmitted to our analytics systems to understand usage patterns, while UI preferences remain on your device.
6. Social Logins
Our Services allow you to register and log in using third-party social media accounts, including:
6.1 Information We Receive
When you use social login, we receive certain information from the provider, which may include:
- Name
- Email address
- Profile picture
- Other information you have made public on that platform
The specific information depends on the provider and your privacy settings with them.
6.2 How We Use Social Login Information
We use information received from social login providers only for:
- Creating and managing your account
- Verifying your identity
- Populating your profile information (which you can edit)
6.3 Your Responsibility
We do not control how social media providers collect and use your information. We recommend reviewing their privacy policies:
7. Data Retention
We retain your information for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
7.1 Retention Periods
| Data Type | Retention Period |
|---|---|
| Account information | Until you delete your account or request deletion |
| Saved jobs and searches | Until you delete them or close your account |
| Usage and analytics data | Up to 2 years, then aggregated or deleted |
| Company profile claims | Unverified claims expire after 7 days; verified claims retained with account |
| Email suppression lists | Retained indefinitely to honor opt-out requests |
| Transactional records | As required by law (typically 7 years for financial records) |
7.2 Account Deletion
When you request account deletion:
- Your personal profile information is deleted or anonymized
- Your saved jobs and searches are deleted
- Aggregate, de-identified data derived from your activity may be retained
- We retain certain information as required by law or for legitimate business purposes (e.g., fraud prevention)
8. Your Privacy Rights
Depending on your location, you may have certain rights regarding your personal information.
8.1 Rights for All Users
Regardless of where you are located, you can:
- Access your information: View your profile and account settings
- Update your information: Edit your profile and preferences
- Delete saved content: Remove saved jobs and searches
- Unsubscribe from marketing: Opt out of newsletters and promotional emails
- Close your account: Request deletion of your account
8.2 European Economic Area (EEA), United Kingdom, and Switzerland (GDPR)
If you are in the EEA, UK, or Switzerland, you have the following rights under the General Data Protection Regulation (GDPR):
- Right to Access: Request a copy of the personal data we hold about you
- Right to Rectification: Request correction of inaccurate or incomplete data
- Right to Erasure: Request deletion of your personal data ("right to be forgotten")
- Right to Restrict Processing: Request that we limit how we use your data
- Right to Data Portability: Request your data in a structured, machine-readable format
- Right to Object: Object to processing based on legitimate interests or for direct marketing
- Right to Withdraw Consent: Withdraw consent at any time where we rely on consent
To exercise these rights, contact us at hello@remotivated.com. We will respond within 30 days.
Legal Basis for Processing
We process your personal data based on:
- Contract: To provide you with our Services
- Consent: For marketing communications and certain data processing
- Legitimate Interests: To improve our Services, prevent fraud, and ensure security
- Legal Obligation: To comply with applicable laws
8.3 California Residents (CCPA/CPRA)
If you are a California resident, you have the following rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):
- Right to Know: Request information about the categories and specific pieces of personal information we have collected, the sources, purposes, and third parties with whom we share it
- Right to Delete: Request deletion of your personal information, subject to certain exceptions
- Right to Correct: Request correction of inaccurate personal information
- Right to Opt-Out of Sale/Sharing: We do not sell your personal information or share it for cross-context behavioral advertising
- Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights
To exercise these rights, contact us at hello@remotivated.com or submit a request through your account settings. We will verify your identity before processing your request.
Categories of Information Collected
In the past 12 months, we have collected the following categories of personal information:
- Identifiers (name, email, IP address)
- Professional information (job title, company, employment preferences)
- Internet activity (browsing history, search queries, interactions with our Services)
- Geolocation data (general location derived from IP address)
- Inferences (preferences derived from the above)
We Do Not Sell Personal Information
Remotivated does not sell personal information as defined under the CCPA/CPRA.
8.4 Other Jurisdictions
If you are located in another jurisdiction with applicable data protection laws, you may have similar rights. Contact us to exercise your rights, and we will respond in accordance with applicable law.
9. International Data Transfers
Remotivated is based in the United States. If you access our Services from outside the United States, your information will be transferred to, stored, and processed in the United States and potentially other countries where our service providers operate.
9.1 Data Transfer Mechanisms
When we transfer personal data from the EEA, UK, or Switzerland to the United States or other countries, we use appropriate safeguards, which may include:
- Standard Contractual Clauses approved by the European Commission
- Data processing agreements with our service providers
- Other legally recognized transfer mechanisms
9.2 Service Provider Locations
Our key service providers primarily operate in the United States. By using our Services, you acknowledge that your information may be processed in the United States, which may have different data protection laws than your country of residence.
10. Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
10.1 Security Measures
Our security measures include:
- Encryption of data in transit (HTTPS/TLS)
- Encryption of sensitive data at rest
- Access controls and authentication requirements
- Regular security assessments
- Employee training on data protection
10.2 Limitations
No method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your account credentials.
10.3 Security Incidents
If we become aware of a security breach that affects your personal information, we will notify you and relevant authorities as required by applicable law.
11. Children's Privacy
Our Services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us at hello@remotivated.com.
If we become aware that we have collected personal information from a child under 16 without parental consent, we will take steps to delete that information promptly.
12. Company Information We Display
To help job seekers make informed decisions about potential employers, we aggregate and display publicly available information about companies.
12.1 Sources of Company Information
We gather company data from:
- Company websites and careers pages
- Public business registries
- Professional networks (LinkedIn)
- Employee review sites (Glassdoor)
- Technology databases (BuiltWith)
- Business data providers (Apollo.io)
- Other publicly available sources
12.2 Types of Company Information
Company profiles may include:
- Company name, description, and logo
- Industry and company size
- Headquarters location
- Remote work policies and culture
- Employee benefits
- Technology stack
- Ratings and reviews (from public sources)
- Funding information (when publicly available)
12.3 Company Profile Claims
Companies can claim and manage their profiles on Remotivated. The claim process includes:
- Verification of the claimant's association with the company via work email domain
- Review by Remotivated staff
- Ongoing ability to suggest profile updates
If you represent a company and believe information displayed is inaccurate, please contact us at hello@remotivated.com.
13. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.
13.1 Notification of Changes
When we make material changes to this Privacy Policy, we will:
- Update the "Last Updated" date at the top of this policy
- Post the updated policy on our website
- For significant changes, notify you by email or through a prominent notice on our Services
13.2 Your Continued Use
Your continued use of our Services after the effective date of any changes constitutes your acceptance of the updated Privacy Policy. If you do not agree with the changes, please discontinue use of our Services and contact us to delete your account.
14. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Remotivated LLC
Email: hello@remotivated.com
For privacy-specific inquiries, you may also email: privacy@remotivated.com
We will respond to your inquiry within 30 days.
Summary of Key Points
| Topic | Summary |
|---|---|
| What we collect | Account info, job seeker preferences, employer verification data, usage data, search queries, performance metrics |
| How we use it | Providing Services, communications, analytics, security |
| Who we share with | Service providers only; we do not sell your data |
| Your rights | Access, correction, deletion, portability (varies by location) |
| Data retention | Until account deletion or as required by law |
| Security | Industry-standard encryption and access controls |
| Children | Not for users under 16 |
| Contact | hello@remotivated.com |
This Privacy Policy was last updated on January 31, 2026.