Accounts Payable Specialist

SOCi, the CoMarketing Cloud for Multi-Location Enterprises, is currently looking for a highly skilled and detail-oriented Accounts Payable (AP) Specialist to join our Accounting team. This role is critical in overseeing the accurate and timely processing of vendor invoices and payments, maintaining vendor relationships, and supporting the integrity of our financial systems. The ideal candidate will bring an understanding of US GAAP, particularly around accruals, prepaids, and fixed assets, as well as a proactive mindset for process improvement and system integration.

This position will play a key role in month-end close, financial reporting support, and AP process optimization. It’s a great opportunity to own key responsibilities, collaborate cross-functionally, and contribute to building a best-in-class payables function.

SOCi expects to pay a base salary in the range of $48,000 to $65,000 CAD base. Within the range, individual pay is determined by factors such as job-related skills, experience, and relevant education or training.  

Who We Are

SOCi is one of the fastest growing technology companies in the United States, ranking on the Inc. 5000 Fastest Growing Companies in America list for the last seven consecutive years.  The leader in AI-powered marketing solutions for multi-location businesses, SOCi is trusted by nearly 1,000 top brands including Ford, Ace Hardware, Kumon, Liberty Tax, and more. At SOCi, our vision is to empower people to do what they love by providing intelligent software that can do the rest. SOCi provides a first-of-its-kind, AI-powered digital workforce capable of handling the workload of 1,000 local marketers, empowering brands to achieve unmatched digital visibility, strengthen customer engagement, and scale faster than ever before. View more on our Awards & Accolades here! 

How You’ll Make an Impact

• Invoice Management:
  Review, code, and process vendor invoices in compliance with POs, company policies, and accounting standards. Monitor AP inbox and resolve invoice exceptions (e.g., no-PO invoices, autopay entries).
• Vendor Management:
  Maintain vendor records, verify new vendor details (Tax ID, banking info), and handle inquiries or disputes professionally. Clean up duplicates and manage vendor inactivation as needed.
• Payment Processing:
  Prepare and execute weekly payment runs, ensuring accuracy, proper authorization, and timely disbursement via ACH, checks, or electronic transfer.
• Month-End Close:
  Reconcile AP subledger to GL, post accruals for unbilled expenses, validate expense classifications, and support P&L variance analysis. Clear sync errors between systems (e.g., NetSuite).
• Documentation & Compliance:
  Maintain organized records for audit-readiness. Assist with 1099 reporting and ensure compliance with internal controls and accounting policies.
• Cross-Functional Collaboration:
  Partner with Procurement, Accounting, and FP&A to ensure smooth invoice flow, accurate coding, and timely payments.
• Process Improvement:
  Identify and implement improvements to streamline AP processes, enhance automation, and strengthen controls.
• Other Duties: Be willing to adapt to changes in the job description as deemed necessary by the business and accept all other duties as assigned

What You’ll Need to be Successful

• Hybrid Opportunity: This role is fully remote in BC or Ontario. 
• Must Have:  
• 5+ years of experience in full-cycle accounts payable 
• Strong working knowledge of US GAAP, especially around accruals, prepaids, and expense recognition
• Experience with NetSuite or comparable ERP systems
• High attention to detail and accuracy, with strong organizational and time management skills
• Ability to work independently and manage multiple priorities in a deadline-driven environment
• Strong verbal and written communication skills
• Intermediate Excel skills (e.g., pivot tables, lookups, basic formulas)
• Willing to adapt to changes in the job description as deemed necessary by the business and accept all other duties as assigned
• Desired Skills (but not required):  
• Experience with system integrations or AP automation tools
• Familiarity with 1099 reporting requirements
• Exposure to cross-functional finance operations (e.g., procurement, FP&A)
• Experience working in a remote or distributed team environment
• Education: 
• Bachelor’s degree in Accounting, Finance, or a related field